Careers

Executive Assistant to the CEO

McLean, VA

Executive Assistant to the CEO

The Executive Assistant reports directly to the CEO and serves as the primary point of contact for internal and external constituencies on matters pertaining to the Executive office of the organization. This role provides high-level administrative and organizational support, managing the CEO's calendar, communications, and travel, while also acting as a liaison with staff and external partners. Key responsibilities include overseeing special projects to maximize the CEO's productivity and focus on strategic company goals. The Executive Assistant also serves as a liaison to the Board of Directors and senior management team. The ideal individual will have the ability to exercise good judgment in a variety of situations and to balance multiple priorities.

Details

Essential Duties and Responsibilities

Maintain the CEO’s official schedule, travel plans, and related records.
Serve as Liaison to the Board of Directors by:
- Planning Board and committee meetings and events
- Overseeing and executing Board and committee logistics
- Supporting CEO with outreach to Board members
- Ensuring updates to bylaws, charters, and policy
Travel to the Board of Directors meetings in NYC as needed
Work closely and effectively with leadership team to keep them well informed of upcoming activities and commitments of the CEO and follow up appropriately.
Support office operations and/or special events and help maintain a positive and professional organizational culture.
Make scheduling recommendations for proposed meetings.
Coordinates the scheduling between CEO, MARCOM team and all outside media interactions.
Serves as point of contact between the CEO and employees, clients, board members, and other external partners. Communicates directly with Board members, donors, staff, and others, on matters related to CEO’ initiatives.
Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
Successfully oversee the CEO’s stewardship letter process, proofreading letters and templates, and tracking.
Maintain discretion and confidentiality in all CEO relationships
Manages special projects for members of the Office of CEO team as directed.
Collaborates with administrative staff to support executive leadership.
Must be willing to work a hybrid schedule (3 days a week)

Required Knowledge, Skills and Abilities

Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
Proficiency with Nexonia a plus.
Strong organizational skills that reflect ability to perform and prioritize multiple tasks with excellent attention to detail.
Must understand office dynamics. Understanding CEO preferences for flights, when is the best time to discuss policy ideas, how does the executive prioritize meetings, etc.
Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners.
Highly resourceful team-player, with the ability to also be extremely effective independently.
Proven ability to handle confidential information with discretion, be adaptable to various competing demands and demonstrate the highest level of client service and response.
Forward looking thinker, who actively seeks opportunities and proposes solutions.

Education and Experience

Download an Application

Click Here

Apply Today

FARE’s mission is to improve the quality of life and the health of individuals with food allergies, and to provide them hope through the promise of new treatments. Apply today by clicking below, or by emailing your application to career@foodallergy.org.

Email Your Application

Executive Assistant to the CEO

Executive Assistant to the CEO

Apply Today

FARE Resources

Top 9 Allergen Free Thanksgiving Cookbook

Back to School Posters

FARE Food Allergy Guide

Newark Workshop Videos Access

Holiday Recipe Book