Careers

Executive Admin/Office Coordinator

McLean, VA

Executive Admin/Office Coordinator

The Executive Admin/Office Coordinator reports directly to the Chief People Officer and serves as the primary point of contact for internal and external constituencies on matters pertaining to the department heads of the organization. The ideal individual will have the ability to exercise good judgement in a variety of situations and to balance multiple priorities. Must have strong written and verbal communication, and administrative and organizational skills.

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Details

Essential Duties and Responsibilities

Maintains 3-4 executives’ official schedules, travel plans, and related records. Must understand office dynamics. How does the executive prefer to fly, when is the best time to discuss policy ideas, how does the executive prioritize a meeting, associations, etc.
Briefs the executive on all scheduling activities
Works closely and effectively with department heads to keep them well informed of upcoming commitments and responsibilities and follows appropriately
Makes scheduling recommendations on proposed meetings
Coordinates the scheduling between Sr. Leadership and internal departments and all outside constituencies and donors
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the executives, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response
Responsible for reconciling expenses for executives
Priorities conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion
Manage special projects for the senior management team as directed
Order and maintain office supplies
Ensure common areas are organized and well stocked
Manage meetings and conference room scheduling
Coordinate and manage incoming and outgoing mail, correspondence, packages and deliveries

Required Knowledge, Skills and Abilities

Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
Must be able to create PowerPoint Presentations
Proficiency with Nexonia a plus.
Strong organizational skills that reflect ability to perform and prioritize multiple tasks with excellent attention to detail
Strong internet research skills
Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, external partners and donors
Highly resourceful team-player, with the ability to also be extremely effective independently

Education and Experience

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FARE’s mission is to improve the quality of life and the health of individuals with food allergies, and to provide them hope through the promise of new treatments. Apply today by clicking below, or by emailing your application to career@foodallergy.org.

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Executive Admin/Office Coordinator

Executive Admin/Office Coordinator

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